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Finance

How to become an Accounts Payable Specialist

From no experience: every step, how long it takes, and the credential it earns.

Time to get there
1–4 months
Typical pay
$42k–$55k
Starting from
No experience

Pay is an estimate of typical US entry-level pay for this role and varies by state, employer and shift. The timeline assumes you are starting from no experience and includes any licence or programme legally required — not just course length.

See accounts payable specialist jobs open now →

The route

  1. 1
    4–8 weeks

    Learn basic bookkeeping

    Debits, credits and the three-way match. A short course is enough to start.

    Course that covers thisAccounting 101: Beginner's Guide to Bookkeeping & FinancesUdemy · around $24.99 →
  2. 2
    2–4 weeks

    Get comfortable in Excel

    Lookups and pivot tables. AP work is reconciliation, and reconciliation is spreadsheets.

    Course that covers thisUltimate Microsoft Excel Bundle from Beginner to AdvancedUdemy · around $19.99 →
  3. 3
    2–8 weeks

    Apply for AP clerk roles

    High-volume AP teams hire without experience and train on their own system.

    Typical titles at this level

    • AP Clerk
    • Accounts Payable Associate
  4. 4
    6–12 months

    Learn one ERP well

    NetSuite, SAP or QuickBooks. Naming the system on your CV changes who calls you.

    Course that covers thisQuickBooks Online Made Easy: The Complete Course and ManualUdemy · around $19.99 →
  5. ✓

    Destination

    Accounts Payable Specialist

    Browse jobs now →

Course links are Udemy affiliate links. We earn a commission if you buy, at no extra cost to you.

Before you apply

Get your résumé past the software first

Most accounts payable specialist applications are read by a filter before a person sees them. Upload what you have and we'll rebuild it in one of 10 designs — 6 are free with an account.

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