Executive Assistant to CEO

Role We’re looking for a highly organized, proactive, and adaptable Executive Assistant to support our CEO while helping manage our Mountain View office operations. This role is ideal for someone who thrives in fast-paced startup environments, enjoys creating structure out of ambiguity, and takes pride in enabling others to do their best work. You’ll operate as a operational partner to the CEO and broader executive team while also serving as a key driver of office management and executive coordination across the company.

This is a hands-on role that requires exceptional judgment, communication skills, attention to detail, and the ability to balance multiple priorities simultaneously.

Responsibilities

Executive Support Own the CEO's calendar and travel — Provide comprehensive support to the CEO, including: managing complex calendars, scheduling meetings, domestic/international travel organiation and coordinating priorities across internal and external stakeholders Drive meeting prep and follow-through — agendas, action items, deadlines, and commitments tracked to completion Communicate on the CEO's behalf — handle internal and external comms when appropriate, with judgment about tone and timing Protect the CEO's focus — proactively spot ways to improve efficiency and keep attention on top priorities Run point on cross-company projects — help plan and execute operational and administrative initiatives across the company Office Management Run the Mountain View office — keep day-to-day operations welcoming, productive, and reflective of the company's culture Manage vendors and facilities — own relationships with vendors, building management, and service providers Keep the office stocked and working — supplies, equipment, snacks, SWAG, and facilities maintenance Own office culture moments — events, team lunches, celebrations, and onsite activities Support office growth — workspace planning and scaling initiatives as the team grows Experience Required EA track record — 3+ years supporting senior executives or founders (reconcile with the header number) Startup-tested — you've operated in a fast-paced, high-growth environment where the playbook was still being written Judgment and discretion — sound judgment with sensitive, confidential matters; people trust you with the things that can't leak Genuine AI fluency — you use AI in your day-to-day work concretely, not just in passing Exceptional communicator — clear, calibrated written and verbal communication, with real attention to detail Calm under many priorities — resourceful and adaptable when things move fast and shift often Fluent in the stack — strong proficiency with Google Workspace, Slack, Notion, and other productivity tools Preferred Founder-level support — direct experience supporting a CEO or founder Office ops background — experience running office operations or workplace coordination Process builder — has built internal processes that improved how an organisation runs High EQ — strong emotional intelligence and interpersonal instincts

Compensation

The cash

range for this role is $120,000 – $160,000. Final offer amounts are determined by multiple factors, including experience and expertise, and may vary from the amounts listed above.

package.

Benefits

Health: Access comprehensive health insurance, including medical, dental, vision, flexible spending account (FSA), and short-term disability.

Benefits (E.G. Commuting)

Rest: Enjoy flexibility to rest and recharge as needed, with unlimited PTO (Paid Time Off). Flexibility: Work flexibly with a hybrid setup — typically team members spend a minimum of three days in the office per week. Travel: Grow and connect with a travel budget that encourages conference attendance, customer visits, and team gatherings.