Gordon and Betty Moore established the foundation to create positive outcomes for future generations. Guided by this vision and the Statement of Founders' Intent , the foundation fosters path-breaking environmental conservation, scientific discovery, and preservation of the special character of the San Francisco Bay Area. We strive to make significant and durable impacts on the world.

Together, we work to honor the vision of our founders and serve as stewards of the resources they have entrusted to us. We establish specific strategies based on advice from experts, identify partners who share our goals and measure results along the way. We build relationships and fund work in areas where we hope to make significant impacts; and we know that working together expands our ability to drive meaningful change.

The Opportunity The foundation is seeking an Office Services and Events Administrator to help deliver a high-quality workplace experience through responsive, detail-oriented support across reception, office operations, event execution, and administrative coordination. Serving as a central point of contact for staff, visitors, and vendors, in this role you'll help create a welcoming, well-run, and well-supported workplace. You will also provide administrative and project support to the Communications team and serve as administrative back-up to the CAO team's Executive Assistant.

This position blends workplace experience, office operations, event coordination, and administrative support and is ideal for a proactive, service-oriented professional who thrives in a dynamic environment. The Office Services and Events Administrator contributes to both the day-to-day staff and visitor experience and the effective functioning of the Communications team, supporting productivity and fostering connection and community in a workplace that reflects the foundation’s values. This is a full-time, non-exempt position based in Palo Alto, California, at the Moore Foundation’s main office.

Foundation staff are required to work and reside within a reasonable driving distance of the Palo Alto office. In this role, you’ll work onsite Monday – Friday with the flexibility to work between the hours of 7:30am - 4:30pm, with occasional earlier mornings or evenings in support of foundation events.

What You’Ll Do

Office Services and Reception Deliver a high-quality, hospitality-driven office experience for staff and visitors; ensure reception and shared spaces are professional, welcoming, and consistently guest-ready. Support achievement of department measures of a high-quality workplace experience. Serve as the primary point of contact for employees, guests, and vendors by managing reception coverage, including answering and routing incoming calls, coordinating visitor arrivals, and providing clear, accurate information with discretion and appropriate confidentiality.

Welcome external guests to the office, including bringing them to conference rooms and providing beverages as requested. Maintain café, kitchens, conference rooms, and common areas to a consistently high standard, ensuring cleanliness and service readiness throughout the day. Keep beverages, snacks, coffee service, and office supplies continuously well stocked; maintain espresso machines; and proactively reorder essential items to prevent shortages.

Oversee food and beverage offerings, ensuring a variety of options, and incorporating dietary considerations and seasonal, cultural, and thematic touches as appropriate. Proactively solicit staff feedback and continuously enhance café and kitchen offerings, presentation, and overall experience. Manage catering logistics for staff breakfasts, lunches, and periodic meetings with internal and external guests, including on-site setup and breakdown.

Maintain the staff business lunch sign-up form and calendar, ensuring a consistent rotation of restaurant and catering options and incorporating holiday and cultural elements as appropriate.