Meade is a full-service design firm specializing in innovative and cost-effective engineering solutions for data centers, cloud providers, and large-scale construction projects. Our team of expert engineers, designers, and consultants is dedicated to delivering high-quality, reliable, and sustainable solutions that drive the industry forward. At Meade, we foster a collaborative and dynamic work environment where creativity, technical excellence, and professional growth are at the forefront.

We take pride in our commitment to innovation, efficiency, and superior service-values that not only define our projects but also shape our workplace culture. If you're looking to be part of a company that values expertise, teamwork, and cutting-edge design, we'd love to hear from you! Job Description: Meade is seeking a talented Purchase Order Processor to support the Project Management Office (PMO) by managing the end-to-end lifecycle of purchase orders for project-related goods and services.

This role ensures accurate, timely, and compliant processing of purchase requisitions, vendor coordination, and financial documentation, helping project teams stay on budget and on schedule. The ideal candidate is detail-oriented, organized, and comfortable working across procurement, finance, and project management functions. Job Duties: Vendor Project PO Management Create, review, and process purchase orders (POs) in accordance with company policies and project budgets.

Verify purchase requisitions for accuracy, completeness, and appropriate approvals before PO issuance. Coordinate with project managers to confirm scope, quantities, pricing, and delivery timelines for goods/services. Communicate with vendors and suppliers to confirm order details, resolve discrepancies, and track delivery status.

Match POs with invoices and receiving documentation (three-way match) to support timely and accurate payment processing. Monitor open POs and follow up on outstanding deliveries, backorders, or vendor delays. Customer PO Contract Intake Process incoming customer purchase orders and Notice to Proceed (NTP) documentation, verifying terms, scope, and authorization prior to project kickoff.

Flag discrepancies between customer PO terms and project scope/pricing to the PMO team before work begins. Records, Reporting Compliance Maintain accurate and up-to-date PO records, logs, and tracking systems. Reconcile PO data against project budgets and flag variances to the PMO team.

Support month-end and project close-out activities related to procurement and PO status. Assist in maintaining vendor records, pricing agreements, and procurement documentation.

Requirements

Generate regular reports on PO status, spend tracking, and outstanding commitments for PMO team. Identify and recommend process improvements to streamline PO workflows.

Minimum Qualifications

: 1+ years of experience in purchase order processing, procurement, accounts payable, or a related administrative/finance function. Bachelor’s degree in Business Administration, Finance, Supply Chain, or a related field preferred. , SAP, Oracle, NetSuite, Coupa).

Strong attention to detail and accuracy in data entry and documentation. Solid organizational and time-management skills, with the ability to manage multiple POs and deadlines simultaneously. Clear written and verbal communication skills for coordinating with vendors, project managers, and finance staff.

Basic understanding of procurement processes, budgeting, and project management concepts. Proficiency with Microsoft Office Suite (Excel, Word, Outlook).

Preferred Qualifications

: Experience working within a Project Management Office or project-based organization. , Microsoft Project, Smartsheet, Jira, Asana, ClickUp).