About NexHealth Our healthcare system remains frustratingly analog. When you live in a world of one-tap car rides, instant meal delivery, and unlimited streaming, why do you still have to call to schedule a doctor’s appointment and fill out a clipboard in the waiting room? NexHealth’s mission is to accelerate innovation in healthcare by connecting patients, providers, and developers.

We’re building the infrastructure layer for modern healthcare, connecting thousands of fragmented, on-premise, and closed EHR systems into a single, modern platform that powers software, APIs, payments, and patient experiences across the ecosystem.

About The Role

The Retention Contract Specialist plays a critical role in protecting both the customer experience and company revenue during moments of churn risk. This role is responsible for managing customer churn, retention, and contract-related cases end-to-end within HubSpot, ensuring accurate forecasting, clean documentation, and consistent execution of established workflows. This position sits within the Customer Care and is adjacent to Customer Support and Customer Success.

Success is measured by process excellence, sound judgment, customer empathy, and operational accuracy .

What You’Ll Do

Own customer retention and off-boarding cases from creation through closure in HubSpot Conduct structured discovery conversations to understand customer intent and risk Clearly communicate contract obligations and off-boarding details to customers Determine and execute the appropriate resolution paths Build and document success plans for retention cases with clear next steps and timelines Ensure off-boarding cases are closed accurately and on time, with complete billing and contract documentation Maintain high-quality CRM hygiene to support accurate churn reporting and forecasting Collaborate cross-functionally with Customer Success, Support, Finance, Operations, and Product as needed Escalate risks, blockers, or exceptions appropriately and in alignment with policy What Success Looks Like Customers experience clear, empathetic, and professional communication during high-risk moments Move cases efficiently through defined stages without stagnation Forecasting, billing, and contract data are accurate and reliable for downstream teams Managers and partners can trust case documentation without rework What You'll Bring 2+ years experience in Customer Support, Retention, Customer Success Operations, or a related function Strong written and verbal communication skills Experience working in a CRM or ticketing system (HubSpot preferred) Ability to interpret and explain contract or billing terms to customers High attention to detail and comfort managing multiple active cases Ability to remain calm, empathetic, and professional in sensitive customer situations

Compensation

Actual salaries will vary depending on factors including but not limited to location, experience, and performance.

and variable

in the form of commissions.

type is determined by your role and level.

Range $90,000 $120,000 USD

Compensation (TTCC)

and includes base

Benefits

may include stock options, an unlimited paid time off policy, and up to 100% coverage on medical, vision and dental insurance.

Full Medical, Dental, and Vision (up to 100% covered) 401K and commuter

Flexible PTO High-impact work that directly improves the healthcare experience for millions Our Values Solve the customer’s problems, not yours When making decisions, think from the perspective of the customer. It’s easy to make decisions that make our lives simpler, but not the customers.

Customer Care Specialist