Legal Secretary - Commercial Litigation - London

Working as part of a team, you will be required to provide an excellent standard of secretarial support to the commercial disputes team. You will also be required to provide support across the other practice groups as and when required. Working individually and as a team to act as a point of contact for lawyers and to ensure the effective completion of their work, as well as undertaking a variety of secretarial tasks (as listed below).

Provide a high quality, comprehensive workflow management and organisational service to lawyers in the group and exceptional client service. 30 Monday to Friday. This role is hybrid working with the requirement of three days in the office and two working from home.

Client Relationship Management Responsible for keeping up to date with client specific protocols and processes, implementing, providing guidance and training to others where necessary and ongoing monitoring Administrative Assisting with use of secure systems and passwords Email management – filing, saving, locating, deleting, responding where applicable and referring incoming mail to others as necessary and managing Inbox on behalf of colleagues as and when required Print, file, photocopy, scan, fax and archive documents as and when required Ensure that client contact information is kept up to date Update document bundles for fee earners Keep case files organised and logical Assist with incoming billing and accounts queries Answer and make telephone calls Book client meetings together with internal local and national meetings. g. client contact reports, delegate packs etc.

Requirements

Manage/General knowledge of external Client's case management system including adding outgoing correspondence and associated documentation on behalf of fee earners Collate enclosures for outgoing correspondence, instructions to Counsel, experts etc using electronic bundling General knowledge of case management system including running ad hoc documents Knowledge of new client set up to include money laundering regulations, documentation required and managing conflict checks. Occasional preparation of correspondence and documents from digital dictation Help maintain a clean office and clear desk Handle confidential information in line with the firms data security protocols Communication Key point of contact for lawyers to maintain relationships and ensure a high level of support is always provided by the team. Monitor post and/or emails and dealing with as appropriate ensuring all client related correspondence is passed on to an appropriate lawyer and actioned as necessary; proactively responding to and drafting responses on behalf of others, prioritising emails, collating necessary paperwork and e-filing Liaising with and providing support to their immediate colleagues in the department, and where practical, other legal and support departments as requested by STL.