Sr. Office Administrator

If you think your skills, experience and aspirations make you a good match for this position, we encourage you to apply.

ABOUT THE ROLE

The successful candidate will provide comprehensive administrative and operational support for our Chicago, IL office . Due to the nature of this role, this position will be performed primarily onsite in the office. Must be available to work in the office Monday – Friday and provide occasional coverage for office events in the evenings and on the weekends, as needed.

WHAT YOU'LL DO

Assist visitors, staff, and vendors with professionalism and warmth, creating a welcoming front-of-house experience. Work independently with minimal supervision, consistently producing high-quality, detail-oriented results.

Responsibilities

independently, ensuring consistency and reliability. Provide general administrative and operational support to ensure the office runs smoothly and efficiently. Apply critical thinking to solve problems, anticipate needs, and improve processes.

Deliver results in a timely and effective manner, maintaining a strong focus on quality and accountability. Exhibit strong organizational skills to manage multiple tasks, deadlines, and priorities. Provides oversight, planning and support to significant initiatives within the office (such as pipeline activities) or firm (such as managing corporate giving).

within project or construction administration. Coordinates and executes external and internal office events with a broad scope (beyond physical space and catering). Assists in the management of building-related items such as maintenance requests, safety protocols, etc.

Support, train, and mentor office staff to ensure consistent front-of-house service. Support local onboarding efforts for new staff and assist with hospitality services to enhance the employee experience. Identifies opportunities to improve office operations and workflows.

Represent and enhance the CannonDesign brand through professional or community engagement outside the firm. Draft communications for team members using appropriate software and writing skills tailored to various audiences. High level of proficiency in required computer software programs.

May assist office leadership and team members in PowerPoint presentations for various audiences. Collaborate with team members and contribute to a supportive, firm-first office culture. Manages confidential information with discretion.

Ensure compliance with record retention policy standards. Other duties as assigned; office or business unit size may be considered when evaluating the business need for this role. HERE'S WHAT YOU'LL NEED Minimum of four years of related experience required.

Minimum High School Diploma or GED required. Associates degree in relevant field preferred. Experience working in a professional services firm preferred.

Excellent verbal and written communication skills. Strong attention to detail and focus on accuracy with work is a must. Ability to work in highly collaborative and deadline driven environment.

Positive, can-do attitude and willingness to dive into projects and tasks. Proficiency in Microsoft Office Suite required. Ability to lift up to 30 pounds.

The salary range for this position to be filled in our Chicago, IL office is $52,000 to $65,000 annually. This is the anticipated salary range at the time of posting.

Compensation

may vary based on candidate's geographic location, work experience, education and/or skill level. Employees may be eligible for discretionary bonuses. We offer a full benefit package including medical, dental and vision coverage as well as flexible spending account options and voluntary insurances.

We have paid time off (PTO), flex-time schedules, hybrid work options, a 401k plan and employee perk programs.

Benefits

, please visit our careers page at https://www.cannondesign.com/careers/

ABOUT OU