Executive Operations & Advancement Associate at Hillel of Colorado

Executive Operations Advancement Associate Hillel of Colorado Role Overview The Executive Operations Advancement Associate (Associate) is a key administrative, strategic, and relational partner to the Executive Director (ED), helping lead Hillel of Colorado (Hillel) through its next phase of growth. 5 million annual operating budget. Success means Hillel’s administrative and development operations run smoothly and seamlessly, enabling student-facing staff to thrive in advancing Hillel’s mission.

This full-time, exempt position is a vital member of a small staff team working out of our statewide headquarters (HQ), ensuring the ED’s time, relationships, and priorities are managed with exceptional professionalism, discretion, and judgment. By anticipating needs, coordinating key initiatives, and strengthening organizational systems, the Associate enables the ED to focus on advancing Hillel’s mission across our partner campuses and their diverse Jewish and broader communities through strategic leadership and advancement strategies. The ideal candidate is equally comfortable taking direction from the ED and offering thoughtful insights and candid feedback, or managing complex strategic projects while executing detailed administrative tasks with excellence.

The Associate is a proactive problem solver and trusted thought partner who thrives in a fast-paced, mission-driven Jewish communal environment.

What You’Ll Do

Executive Partnership Organizational Excellence Serve as the Executive Director's trusted partner, handling confidential matters with discretion while translating organizational priorities into measurable action and successful execution. Manage the ED’s calendar, communications, workflow, and competing priorities, ensuring time and attention are aligned with Hillel’s strategic priorities. Serve as the primary point of contact for stakeholders seeking access to the ED, exercising sound judgment and diplomacy in all interactions.

Prepare the ED for meetings, presentations, and community engagements by developing agendas, briefing materials, correspondence, and follow-up plans. Strengthen organizational and document management systems and processes to promote effective collaboration between HQ and Student-Facing Staff, improving communications, accountability, and operational excellence. In partnership with the Associate Director and Bookkeeper, coordinate human resources processes including recruitment, onboarding, performance reviews, and staff development.

Ensure the integrity, organization, privacy, and effective use of Hillel’s LGL database maintaining accurate records, appropriate user access, and consistent data quality. Manage relationships with vendors and service providers in consultation with the Bookkeeper, ensuring operational needs are met effectively and efficiently. Advancement Stakeholder Engagement Partner with the Executive Director to organize and advance fundraising campaigns (VIP, Campus, Community, Event, Legacy, and Capital), ensuring clear staff ownership and effective execution.

Develop and maintain donor profiles, VIP stewardship plans, and tracking systems to support the ED and the Development Committee’s donor solicitations. Prepare the ED and Development Committee members for donor meetings and stewardship conversations by developing donor briefings, engagement strategies, and follow-up plans; serve as a confidential liaison to donors when needed. Draft high-quality donor communications (including e-mails, correspondence, and proposals) aligned with the ED’s voice and Hillel’s mission and values.