The Project Accountant supports the organization’s financial and operational goals by performing a variety of project accounting and administrative duties.

Key Responsibilities

include preparing pay applications, processing subcontractor invoices, managing compliance documentation, and coordinating payment workflows. This role plays a vital part in maintaining project financial accuracy, ensuring timely payments from clients and to subcontractors, and supporting the overall efficiency of assigned projects. The position requires close collaboration with both the National Accounting and Operations departments.

This position reports directly to the Regional Project Accounting Manager and collaborates with the National Accounting and Operations departments. Billing & Payment Processing Manage Textura setup for new projects by ensuring accurate project configuration. Once the setup review is complete, create the initial schedule of values (SOV) in collaboration with the Project Manager, allocate posted subcontracts, and provide support to subcontractors with Textura-related questions.

Requirements

, insurance, fee, and other miscellaneous costs. Ensure pay application pencil drafts are prepared and submitted by the designated deadline for client and project team review; attend pencil draft meetings as required. Submit final pay applications to the client directly or through the designated billing portal, ensuring accuracy and timely delivery.

Prior to the subcontractor’s first invoice, coordinate with the Project Manager on the initial subcontractor Schedule of Values (SOV) submission and the subcontractor’s vendor listing. Communicate with subcontractors regarding approvals and any required revisions. Review the vendor listing with the Project Manager to confirm all sub-tiers and suppliers are properly identified.

Manage and process subcontractor invoices and approvals. In collaboration with the Project Manager, determine which subcontractors should submit invoices and be invited to the draw. Communicate with subcontractors regarding initial submissions, required revisions, and follow up with reminders as the cutoff date approaches.

Complete the subcontractor invoice entry template following the review of manual subcontractor invoices, coordinating Project Manager approval prior to submitting to Core Accounts Payable for entry into CMiC. Coordinate stored material invoicing with the subcontractor, Project Manager, and client, ensuring all required documentation is on file prior to finalizing the monthly pay application. Verify that documents align with the amounts being billed by the subcontractor.

, and any additional client mandated documentation. Coordinate tribal material invoicing with subcontractor and field personnel, ensuring collection of all applicable documentation—including the seller’s permit, resale certificate, purchase order(s), declaration of exemption, bill of sale(s), and bill of lading(s). Verify that documents align with the amounts being billed by the subcontractor.

E. O’Neil’s tax exemption certificates to subcontractors, along with the required tax exemption application for their completion. For Chicago Office Only: Complete billing for self-perform work and submit the invoice to Regional Project Accounting Manager or National Accounting depending on client.

Communicate with subcontractors regarding initial submissions, required revisions, and follow up as the cutoff date approaches.