Facilities & Workplace Manager

We are seeking a highly organized and service-oriented Facilities Workplace Manager to oversee day-to-day office operations and create an exceptional workplace experience for our Boulder multi-site office. This role combines facilities management, workplace administration, health and safety leadership, and on-site employee support, while also providing HR and executive support. The ideal candidate thrives in a fast-paced environment, enjoys wearing multiple hats, and takes pride in ensuring the workplace runs smoothly and efficiently.

Responsibilities

supporting Human Resources initiatives and executive leadership based in Boulder.

Key Responsibilities

Facilities Workplace Operations (Approximately 50%) Manage all aspects of office facilities and workplace operations for the Boulder office. Serve as the primary point of contact for building management, landlords, vendors, and service providers. Coordinate office maintenance, repairs, cleaning services, security, access control, and workplace improvements.

Manage office supplies, equipment, furniture, and inventory. Oversee workplace budgets, purchase orders, invoices, and vendor contracts. Coordinate office events, meetings, catering, and employee engagement activities.

Ensure conference rooms, common areas, and office spaces are maintained to a high standard. Support business continuity and emergency preparedness planning. Health, Safety Workplace Leadership Serve as the Boulder site lead for Health, Safety, and Workplace Wellbeing initiatives.

Develop, drive, and continuously improve a proactive safety culture that promotes employee engagement, accountability, and awareness. Lead site-wide health and safety programs, campaigns, training, and communications to encourage active participation across the workforce. Partner with leaders and employees to identify risks, implement preventative measures, and foster a culture of safety-first decision making.

Champion employee involvement in safety initiatives through committees, feedback mechanisms, and workplace engagement activities. Conduct workplace inspections, risk assessments, and safety audits, ensuring timely resolution of identified issues. Manage incident reporting, investigations, corrective actions, and lessons-learned programs.

Maintain compliance with applicable health and safety regulations and company policies. Coordinate emergency preparedness, business continuity planning, and response procedures. Track, analyze, and communicate health and safety metrics, using data to drive continuous improvement and organizational awareness.

Human Resources Support Provide on-site support for employee onboarding and offboarding activities. Assist with new hire orientation, workspace setup, and employee experience initiatives. Coordinate employee engagement programs and office-based HR activities.

Support local employee relations needs and serve as a liaison between employees and the broader HR team.

Benefits

communications, employee events, and workplace culture initiatives. Executive Administrative Support Provide administrative support to Boulder-based leaders and visiting executives. Coordinate calendars, meeting logistics, travel arrangements, and visitor management as needed.

Assist with preparation for leadership meetings, presentations, and team events. Support special projects and operational initiatives on behalf of leadership.

Qualifications

Required 3-5+ years of experience in facilities management, workplace operations, office management, or a related role. Experience managing vendors, budgets, and workplace services.

Requirements

Strong organizational and project management skills. Excellent communication and interpersonal skills. Proficiency with Microsoft Office and Google Workspace.