Proposals Manager

Scale is a rapidly growing, venture-backed startup that is changing the way organizations around the world build AI applications. S. Federal Government.

S. government, and we are expanding our Public Sector Proposals team to help drive this mission. This position requires a self-motivated, independent operator who is deeply analytical, hands-on, and able to thrive in a rapidly changing, high-stakes environment.

You must be comfortable taking ownership of your work and driving initiatives forward with exceptional written communication skills.

Responsibilities

S. Federal opportunities, including RFPs, RFIs, BAAs, and unsolicited proposals. Drive the creation of compelling, compliant, and customer-focused proposal narratives that clearly articulate Scale’s technical solutions, differentiators, and value.

Collaborate with GTM, engineering, product, security, and legal teams to gather technical inputs and translate them into accessible proposal language.

Requirements

, and agency-specific guidelines. Develop and manage proposal schedules, assignments, and workflows to ensure timely submission of high-quality responses. Maintain and expand a reusable library of proposal content, past performance references, resumes, and templates to streamline future responses.

Coordinate and facilitate color team reviews, compliance checks, and executive approvals. Track and analyze win/loss outcomes, capturing lessons learned to improve future proposal strategy and execution.

: 3–6+ years of experience in Federal proposals management, ideally with technology, defense, or AI/ML organizations. S. Top Secret security clearance.

Demonstrated ability to manage multiple concurrent proposals under tight deadlines with strong organizational and project management skills. Exceptional writing, editing, and storytelling skills, with the ability to simplify complex technical information for diverse audiences. Strong knowledge of government contracting processes, FAR/DFARS compliance, and proposal best practices (Shipley or equivalent).

Experience collaborating cross-functionally with sales, technical, and executive stakeholders. Strong attention to detail and ability to manage compliance matrices, checklists, and review cycles.

Nice To Have

: Prior experience supporting proposals for AI/ML, data science, cloud, or advanced technology offerings. Familiarity with government acquisition pathways such as OTAs, SBIRs, BAAs, and IDIQ task orders. S.

security clearance (Secret or higher). Experience in a startup or high-growth environment.

Compensation

packages at Scale for eligible roles include base salary, equity, and

, subject to Board of Director approval. Your recruiter can share more about the specific salary range for your preferred location during the hiring process, and confirm whether the hired role will be eligible for equity grant.

Benefits

. The range displayed on each job posting reflects the minimum and maximum target for new hire salaries for the position and may be inclusive of several career levels at Scale; it will be determined during the interview process based on work location and additional factors, including job-related skills, experience,

including, but not limited to: comprehens

Qualifications

, interview performance, and relevant education or training.