Document Control Administrator

S B USA , headquartered in Pittsburgh, PA, is a leading infrastructure solutions company specializing in the development and construction of complex infrastructure projects, particularly through Alternative Delivery Partnerships. S B USA offers comprehensive services, including project development, general contracting, self-performing construction, financing, and post-construction operations and maintenance. S B USA is committed to innovation, sustainability, and community engagement, with a portfolio featuring mega projects like the Fargo-Moorhead Stormwater Diversion Channel in North Dakota and the PennDOT Major Bridge P3 Program across Pennsylvania.

POSITION SUMMARY: This role will support the Long Bridge South project. The Project Document Control Manager oversees the management, organization, and compliance of project and legal documentation throughout its lifecycle. This role ensures documents are accurate, secure, and accessible while supporting project teams, the Legal Department, clients, contractors, and regulatory agencies.

Requirements

. ESSENTIAL FUNCTIONS AND JOB

, and document retention standards by conducting routine audits and maintaining accurate records. Administer the company's document retention program, including offsite storage, retrieval, and destruction of records in accordance with established policies. Track contract renewal dates and notify appropriate legal personnel of upcoming deadlines to ensure timely action.

Assemble and manage project closeout documentation, including as-built drawings, turnover packages, and final project records. S. operations.

Manage incoming and outgoing communications, including email, telephone, and other correspondence, routing inquiries and responding as appropriate.

, conducting basic research, and supporting additional departmental initiatives. Scan, copy, and prepare documents as needed to support legal and project documentation activities. Lead, train, and mentor document control personnel, promoting standardized processes and continuous improvement across projects and locations.

Perform other duties and special projects as assigned.

RESPONSIBILITIES

: Develop, implement, and maintain document control policies, procedures, workflows, and Electronic Document Management Systems (EDMS) to ensure efficient document lifecycle management. Create, edit, organize, and maintain project and legal documentation, including correspondence, contracts, memos, spreadsheets, RFIs, submittals, blueprints, and other controlled documents. Manage document version control, numbering, filing, retrieval, distribution, and archival for both electronic and hard-copy records.

Establish, maintain, and organize the Legal Department's file structure and document management system, ensuring records are accurate, secure, and easily accessible. Coordinate document reviews, approvals, and distribution with project managers, engineers, subcontractors, attorneys, and other internal and external stakeholders.

QUALIFICATIONS

: Advanced skills in Microsoft Office, including Word, Outlook, Excel, and PowerPoint Typing skills of 60+ wpm Excellent communication, written and verbal skills, positive attitude, dependability, flexibility, good judgment, initiative and professionalism. Strong internal and external service skills. Ability to meet deadlines, multi-task and handle a high volume of work in a fast-paced environment.