Executive Secretary- Administrative Assistant

Executive Secretary - Admin Assistant - OD Location: Alexandria, VA (NSF Headquarters) Work Arrangement: On-Site Type: Full-Time Clearance: Public Trust Travel: Limited or occasional travel may be required to support meetings, events, or leadership activities Status: Contingent Upon Award Company Overview: Since 2017, Kymber Consulting Group has been blazing a trail through the consulting landscape, providing solutions across healthcare, defense, and civilian sectors. We’re trusted advisors for high-visibility, high-impact engagements, rapidly becoming a valued partner within both government agencies and large established firms in the space. Kymber employs a collaborative team approach to deliver high value, tailored, and innovative solutions.

Our engagement teams are built to meet each client’s unique needs. Our employees currently support a variety of Defense and Civilian agencies. Job Summary: We are seeking a highly organized and detail-oriented Executive Secretary – Administrative Assistant (OD) to support the National Science Foundation’s Office of Legislative and Public Affairs (OLPA).

This role provides high-level administrative and executive support to leadership by managing daily administrative operations, coordinating communications, and ensuring effective documentation and information management. The Executive Secretary will support leadership with scheduling, correspondence, document preparation, and administrative coordination while maintaining strong communication with internal staff and external stakeholders. This role requires strong organizational skills, professionalism, and the ability to manage multiple priorities in a fast-paced environment while maintaining accuracy and discretion.

Responsibilities

and Duties: Manage day-to-day administrative operations supporting OLPA leadership and staff. Maintain executive calendars, including scheduling meetings, coordinating appointments, and resolving scheduling conflicts. Draft, edit, and manage correspondence, official memoranda, and communications for internal and external distribution.

Prepare meeting materials including agendas, briefing documents, presentation materials, and meeting minutes. Maintain and organize document libraries, records, and administrative files to ensure effective document management and accessibility. Draft, review, and edit policy documents, memoranda, and administrative materials to ensure clarity, accuracy, and consistency with agency standards.

Maintain office style guides and ensure written materials align with NSF branding and communication guidelines. Support the development and documentation of standard operating procedures (SOPs) and administrative processes. Maintain databases, tracking systems, and administrative records to support program operations.

Prepare reports, spreadsheets, and presentations using Microsoft Office applications. Coordinate meetings, panels, interviews, and stakeholder engagements, ensuring effective communication with internal staff and external partners. Assist with maintaining stakeholder contact lists, distribution lists, and communication resources.

Ensure written products demonstrate a high level of accuracy in grammar, spelling, formatting, and professional presentation. Maintain effective working relationships with OLPA staff, leadership, contractors, and external stakeholders.

Requirements

and Section 508 accessibility guidelines. These duties directly support OLPA’s mission to ensure efficient administrative coordination, effective leadership support, and accurate communication of agency initiatives.

Qualifications

and Skills: Minimum education: Bachelor’s degree or higher in Communications, Public Relations, Business Administration, Public Administration, or a related field. In lieu of a degree, relevant administrative experience may be considered.