Events Coordinator Location: Alexandria, VA (NSF Headquarters) Work Arrangement: On-Site Type: Full-Time Clearance: Public Trust Travel: Occasional travel may be required for national and international events Status: Contingent Upon Award Company Overview: Since 2017, Kymber Consulting Group has been blazing a trail through the consulting landscape, providing solutions across healthcare, defense, and civilian sectors. We’re trusted advisors for high-visibility, high-impact engagements, rapidly becoming a valued partner within both government agencies and large established firms in the space. Kymber employs a collaborative team approach to deliver high value, tailored, and innovative solutions.

Our engagement teams are built to meet each client’s unique needs. Our employees currently support a variety of Defense and Civilian agencies. Job Summary: We are seeking a highly motivated and detail-oriented Event Coordinator to support the National Science Foundation’s Office of Legislative and Public Affairs (OLPA).

The Event Coordinator will assist in the planning, coordination, and execution of high-profile events, conferences, exhibits, and outreach activities that support NSF’s stakeholder engagement and public affairs initiatives. This role requires strong organizational, logistical coordination, and communication skills to support the successful execution of multiple events and outreach activities.

Requirements

are executed smoothly.

, event technology, signage, invitations, registration systems, and event materials to ensure alignment with event objectives and stakeholder expectations.

, shipping activities, and vendor coordination to ensure timely delivery of materials and successful event execution. Support implementation of event plans for conferences, trade shows, expos, and outreach initiatives, including assisting with event setup, on-site coordination, and breakdown activities. Assist with maintaining event planning documentation, operational procedures, exhibit management processes, and outreach resource inventories.

Support coordination of speakers, moderators, attendees, and external partners, including managing RSVP lists, registration systems, and event communications. Collaborate with communications staff, outreach teams, digital media staff, vendors, and external stakeholders to support successful event delivery. Provide on-site event support to ensure smooth event operations, including coordinating logistics with venue staff and vendors.

, including Section 508 accessibility standards, NSF branding

, and federal event management guidelines. These duties directly support OLPA’s mission to engage stakeholders, communicate NSF priorities, and deliver high-quality outreach events and public engagement activities.

Responsibilities

and Duties: Support OLPA outreach initiatives by assisting with event planning, coordination, logistics management, and documentation activities for conferences, meetings, exhibits, and stakeholder engagement events. Assist in developing and maintaining event schedules, logistics plans, event checklists, and run-of-show materials to support the planning and execution of internal and external events.

Qualifications

and Skills: Minimum education: Bachelor’s degree or higher in Event Management, Communications, Public Relations, Marketing, Business Administration, or a related field. In lieu of a degree, a minimum of three (3) years of relevant experience supporting event coordination, outreach activities, or program support may be considered.