This is a 6 month fixed term contract initially, with potential for extension. DEPT® is a Growth Invention company built to help the world’s most ambitious brands grow faster. Operating at the intersection of technology and marketing, our 4,000+ specialists deliver growth invention services across Brand Media, Experience, Commerce, CRM, and Technology Data.

We’re 50|50 tech and marketing, partner-led, and first to move. Clients include Google, Lufthansa, Meta, eBay, and OpenAI. We have been certified B Corp and Climate Neutral since 2021.

JOB PURPOSE This role is part of our Global Studios team. We create emotive yet conversion-focused ideas, products and campaigns at scale and speed. Our specialty is hyper-personalised, digital communications that change perceptions, shape new behaviours, and shift market share for our clients.

Commitment: Part-time, 2 days per week (15 hours), based in our Sydney office. 30pm with an hour unpaid lunch break). 5 hours) can be worked on Tuesday, Wednesday, or split across both days.

WHAT YOU’LL DO

: Front of House Workplace Operations: Client Experience: Greet visitors, manage meeting room bookings, and coordinate hospitality/catering. Facilities Space Management: Maintain the daily look and feel of the space (including tidying, managing bins, and restacking dishwashers). Logistics Supplies: Oversee mail, courier services, office procurement, and stationery inventory.

Vendor Relations: Act as the main point of contact for building management, cleaners, plant maintenance, and external suppliers. Tech Safety: Partner with IT site support to log equipment issues, and act as our trained First Aider and Fire Warden. Office Administration Tasks: Team Support: Assist the People Leadership teams with local onboarding and offboarding setups.

Budgeting: Track daily office expenditure against the workplace budget and manage the office furniture inventory. Compliance Sustainability: Work with the Office Experience Lead (based in London) to maintain safety certificates and support local sustainable practices in line with our global B Corp certification. Support the EMEA recruitment team with ad-hoc recruitment tasks such as scheduling interviews for the Australian hiring team, reviewing applications, answering candidate queries and generally supporting the recruitment process whilst the EMEA recruitment team are offline.

Culture Team Experience: Event Support: Partner with the Office Experience Lead and local leadership team to plan, execute, and communicate local social events and cultural activities. Global Alignment: Help unify our local Sydney vibe with our broader Global Studios network so our teams enjoy a consistent workplace experience. Ad-Hoc Projects: Lend a hand with internal communications, creative workplace projects, and administrative tasks for senior management as they arise.

WHAT WE ARE LOOKING FOR

Previous experience within an agency environment is desirable Highly computer-literate with experience with G Suite Excellent verbal and written communication skills Superb organisational and multitasking skills Discretion in handling confidential information A service-oriented approach with excellent interpersonal skills Ability to handle multiple tasks effectively in a fast-paced environment Adaptability to shifting work priorities Someone that is able to work flexibly A conscientious work ethic WE OFFER Note on Entitlements: The package details below are based on a full-time equivalent (FTE) position.

Benefits

will be pro-rated to align with your part-time and fixed-term schedule. 20 days of paid holiday each year, plus relevant public holidays. Doona Day - 1 additional day off paid leave each year to enjoy some downtime.

Birthday Leave, 1 day paid day off each year to be taken during your birthday week. Annual Leave Purchase Scheme. 12% Superannuation Contribution.

Part-Time Office Experience Coordinator (6 Month FTC)