Project Coordinator/Inside Sales - Applied

Since 1971, CFM Company has been delivering high-performance HVAC and sheet metal solutions across Colorado and Eastern Wyoming. We represent top-tier manufacturers and support our customers through every stage—from system design and selection to logistics, installation, and beyond. Our team is built on relationships, driven by service, and committed to doing the job right.

If you're ready for what's next, we’re excited you found us. At CFM, you’ll be part of a company that combines deep local roots with the backing of a national network—giving you the tools to grow, the freedom to take on new challenges, and the chance to make a lasting impact in the communities we serve. We review every application carefully and appreciate your interest in growing your career with our team.

The Opportunity The Project Coordinator / Inside Sales role is a key support function within the sales organization, responsible for driving accuracy and execution across the HVAC project lifecycle. This position supports outside sales teams by managing estimating, quoting, submittals, and order coordination while maintaining strong communication with contractors and manufacturers. The role directly contributes to successful bid outcomes and project delivery.

The ideal candidate is detail-oriented, highly organized, and comfortable working in a fast-paced construction-driven environment where deadlines, accuracy, and communication are critical. 00/ hr. 00/hr.

Level 1 – Entry (0–2 years) Scope: Basic take-offs, quoting support, order entry, guided estimating support, and project tracking. Level 2 – Developing (2–5 years) Scope: Independent estimating, submittals, contractor interaction, full project support ownership. Level 3 – Advanced (5+ years) Scope: Complex estimating, bid strategy support, manufacturer coordination, high-level project execution.

Key Responsibilities

Sales Project Support Assisting outside sales in supporting contractor bids and project opportunities Perform HVAC take-offs, estimating, and product selection/pricing Prepare quotations, proposals, and submittals Enter and manage customer orders and project documentation Maintain project logs and ensure accurate job tracking Project Execution Coordination Track shipments, deliveries, and project milestones Enter and maintain project details in Company ERP tool Coordinate Start-Up with internal Company Service department and external Service teams Coordinate warranty documentation and O M manuals (IOMs) Support billing documentation and project closeout

Requirements

Ensure timely follow-up on open project items Customer Manufacturer Communication Communicate with contractors, engineers, and internal sales teams Develop strong working relationships with manufacturers as a product liaison Support customer inquiries with timely and accurate responses Participate in meetings, training sessions, and occasional site visits Operational Excellence Maintain accuracy and organization across all project documentation Utilize estimating and productivity tools including Bluebeam Revu and Microsoft Office Follow company policies and maintain professional standards Support continuous improvement of internal processes and workflows

Qualifications

High school diploma or equivalent plus 2+ years of relevant experience, OR Bachelor’s degree plus 1+ year of relevant experience Experience in construction, HVAC, mechanical contracting, or distribution preferred Familiarity with estimating, take-offs, quoting, or project coordination Strong organizational skills with ability to manage multiple priorities Excellent written and verbal communication skills Ability to work in a fast-paced, deadline-driven environment Technical Skills Microsoft Office Suite (Excel, Word, Outlook) Bluebeam Revu or similar take-off software Manufacturer quoting or ordering systems (preferred) General understanding of HVAC systems and equipment (preferred) Requires wi