Summary: Gibson Dunn is a leading global law firm, advising clients on significant transactions and disputes. Our exceptional teams craft and deploy creative legal strategies that are meticulously tailored to every matter, however complex or high-stakes. The firm’s work is distinguished by a unique combination of precision and vision.

Based in the Los Angeles or Orange County office, the Human Resources Assistant will be responsible for providing essential support in maintaining the firm’s HR operations, ensuring accuracy, consistency, and efficiency across key processes. This role plays a central part in facilitating performance evaluation cycles, maintaining HRIS data integrity, managing confidential documentation, and responding to firmwide inquiries.

Responsibilities

, contributing to the smooth and effective functioning of the broader HR team. This role reports to the Assistant Manager, Human Resources.

include: Supporting the Staff Introductory Period, Mid‑Year Check-In, and Year‑End performance evaluation cycles, including the implementation of timelines, monitoring completion, and assisting supervisors and staff with questions or system needs.

Compensation

tracking systems, ensuring data integrity, accurate reporting structures, and up‑to‑date supervisory relationships across the firm.

, and HRIS tracking systems. Ability to maintain strict confidentiality and handle sensitive information with discretion. Strong written and verbal communication skills for responding to inquiries from staff, managers, attorneys, and applicants.

Customer‑service orientation, including the ability to support firmwide inquiries and provide clear guidance on HR‑related topics. , HRIS platforms such as PeopleSoft). Proficient in handling administrative tasks such as document preparation, scheduling, and record management.

Problem‑solving skills to research historical information, resolve inquiries, and escalate issues appropriately. Ability to work independently while supporting a broad range of HR operations and cross‑functional processes. Experience: Undergraduate degree in Human Resources, Business Administration, or a related field strongly preferred.

Requirements

Responding to verification‑of‑employment requests and preparing employment letters as needed. Coordinating the business card process, including ordering, maintaining logs, answering inquiries, and researching historical requests. Providing support through the department email account and phone line, responding to inquiries from staff, management, and attorneys across all offices.

Supporting administration of the monthly service award program, including running reports, notifying stakeholders, and ensuring timely recognition. Entering and maintaining staff, attorney, partner, and alumni data in the HRIS (PeopleSoft) and related databases, ensuring accuracy and consistency across systems. Responding to employment‑related inquiries from applicants, employees, and supervisors, escalating complex or sensitive matters when appropriate.

Benefits

, payroll, and firm policies. Providing administrative support to HR leadership, including document preparation, scheduling, and project assistance. Performing other duties as assigned to support the broader HR function, including cross‑training and assisting in other areas of HR operations.

Qualifications

: Strong organizational skills with the ability to manage timelines, track progress, and maintain accurate documentation.