Executive Assistant / Office Manager (Hybrid)

Keep Growing with Nutrafol We’re a growing company. Everything we do, we do to help people grow into the best version of themselves. As the pioneers of hair wellness, we create clinically tested products for hair growth and provide support for people at every step of their hair journey.

Our multi-factorial approach targets key root causes of hair thinning using a patented blend of standardized vitamins, minerals and natural ingredients -- and is recommended by over 7,500 physicians and hair professionals for trusted, reliable results. We never settle, and are continuously challenging existing treatments and methodologies to advance the frontier of hair science. As we help our customers grow, we grow too -- by embracing individuality and differences, leading by example, and empowering ourselves and others with our passion for wellness and innovation.

Keep growing. It’s our mantra. Our commitment to helping anybody and everybody committed to realizing their own potential to grow.

About You Nutrafol is seeking a detail-oriented multi-tasking Executive Assistant/Office Manager to join our team. This individual will provide high-level administrative support to the CEO and CMO, and ad hoc support to our core Executive team, as well as manage the general administration of our New York City office - this will be a hybrid role with a minimum of 3 in-office days per week. This is an outstanding opportunity for a highly motivated Executive Assistant to assume a pivotal role in the evolution of a fast-growing, highly respected organization.

Our team of 7 executives are mostly remote with moderate travel, and our office is about 2,000 square feet. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.

Responsibilities

Executive Support: 80% Provide primary daily administrative support to our CEO and CMO, and ad hoc support for the other five executive team members as needed Manage executive calendars by scheduling calls, travel, meetings, and coordinate all related arrangements Handle coordination and management of executive travel, group logistics, meetings and interviews Prepare and coordinate executive correspondence and mailings Use G-Suite and MS Word, PowerPoint, and Excel skills to develop documents, presentations, and reports Review and process all executives’ expense reports for payment in Expensify Supply administrative and meeting support as requested by the executive team Office Management: 20% Manage all office mail: sorting, opening and distributing, scanning, filing, etc.

Requirements

Interface effectively with building and facilities, coordinate office maintenance, and drive issues to resolution Provide event support and planning, including retreats, meetings, and staff events. This includes logistical research and planning and day-of support Develop and maintain virtual files and organizational systems as needed or requested Schedule conference rooms, resolving conference room scheduling and technology issues for team Assist with office needs, acquiring new and disposing of old furnishings, and upkeep as needed or requested. Assist with onsite storage maintenance and upkeep.