Business Support Administrator (12 Month Fixed Term Contract)

Menzies is an equal opportunities employer which means that we recruit, employ, train, pay, and promote regardless of race, religion, national origin, gender, sexual orientation, disability or age. We are building a first-class team and, to do so, we know that we need a diverse mix of talented people doing their best work. If you’re ready to make an impact, lead with purpose, and work in a place where your voice truly matters, keep reading!

We have a great opportunity for a Business Support Administrator for a 12 Month Fixed Term Contract to join our team in the Heathrow office . This is an opportunity to provide comprehensive administrative support to the audit, accounts, and tax teams, while also ensuring smooth day-to-day office and reception operations. The post holder supports a range of business processes and contributes to a welcoming and professional environment for clients and colleagues alike.

Why Menzies? At Menzies, our culture is our cornerstone . We blend technical excellence with genuine care for our people and clients.

With over 1100 colleagues in the UK, we’ve built a culture based on shared values and mutual respect. Here’s why you’ll love working with us: 🌟 People First : Our work-life balance isn’t just talk. From agile working to generous leave, we create space for what matters to you and this is why we were recognised as one of the Best Places to Work 2024, 2025 and now also 2026 🌟 Work with Inspiring Clients : You’ll be working with a range of clients so no two days will be the same.

🌟 Collaborate Across The Firm : Working with various people across the firm to raise the profile of Menzies Academy 🌟 Innovate with Purpose : We’re always looking for better ways to work—leveraging tech, simplifying complexities, and delivering value. 🌟 Empathy at Our Core : We don’t just serve our clients; we build trusted relationships that stand the test of time. Here’s what you’ll be doing: No two days are the same in this varied and people-focused role!

You'll be at the heart of the office, helping to keep everything running smoothly while delivering a first-class experience for colleagues, clients and visitors alike. ✨ Supporting our teams and events Working closely with different teams across the business, providing day-to-day support where needed. Assisting with the organisation and delivery of client events, including breakfast seminars and networking sessions.

📞 Building great relationships Communicating confidently with clients and colleagues via phone, video calls, email and written correspondence. Providing a warm, professional welcome to clients and visitors, ensuring they feel valued from the moment they arrive. 💼 Keeping operations running smoothly Supporting monthly billing processes, including preparing draft bills.

Assisting with the bank audit letter process. Maintaining and updating our CCH database, ensuring records remain accurate, up to date and compliant with firm policies. 🏢 Being the face of the office Managing visitor sign-in procedures, issuing visitor badges and monitoring visitor records.

Directing calls and enquiries to the appropriate team members. Providing occasional front-of-house cover when required. 📋 Managing office administration Handling incoming and outgoing post, filing, banking tasks and cheque logging.

Requirements

Ensuring meeting spaces are well-presented and stocked with essential stationery. 🔑 Supporting office facilities Helping maintain a safe, secure and welcoming office environment. Coordinating with external suppliers and contractors, including cleaners, maintenance providers and property agents.

Managing car parking bookings and supporting general site facilities management.

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