Corporate Administration Specialist (all genders)

About us Lucanet is the CFO Solution Platform built for modern finance tax teams, offering an integrated suite of solutions to simplify and automate their most critical finance processes. More than 6,000 companies around the world rely on our easy-to-use, out-of-the-box SaaS platform - from consolidation and financial planning to tax compliance and reporting, ESG reporting, banking and cash management, and more. PE-backed and growing our footprint across global markets.

Behind the platform is a global team of 850+ people who care about doing the work well. We challenge each other to push boundaries, move fast without cutting corners, and build solutions that genuinely change how finance tax leaders operate. If you're looking for a place where your work has real reach - and where your growth is part of the deal - this is it.

Discover more about Lucanet as an employer. The Role We are looking for a detail-oriented and hands-on Corporate Administration Specialist to support our Finance function and ensure smooth day-to-day corporate administration. In this role, you will work closely with and report to our Head of Tax and collaborate with the wider Finance and Legal teams to maintain well-organised and reliable entity administration across the Lucanet group.

You will play a key role in keeping our corporate housekeeping running efficiently, with a particular focus on entity documentation, commercial register matters, notary-related work, and statutory filings. Beyond execution, you will actively contribute to building scalable processes, maintaining high-quality templates, and keeping the team ahead of relevant regulatory developments. This position is ideal for someone who combines precision and reliability with a genuine interest in process improvement and modern ways of working, including the confident use of AI tools, in a fast-paced international SaaS environment.

A strong understanding of German legal fundamentals, especially in the area of corporate law, will be important for success in this role.

What You'Ll Do

Maintain and update corporate records and entity documentation across the global Lucanet group, including entity-related data, internal registers, and shareholder records. Coordinate corporate administration activities across all legal entities, including the preparation and coordination of documentation for registrations, amendments, and corporate changes. Prepare information and supporting documents for commercial register updates and similar formal statutory processes.

Assist with notary-related work and coordinate related documentation processes. Manage and track statutory filing deadlines and ensure timely, complete, and accurate submissions across jurisdictions. Draft, maintain, and continuously improve standard templates for corporate housekeeping documents, ensuring they are up to date, jurisdiction-appropriate, and audit-ready.

Track and consolidate corporate and statutory law updates flagged by local advisors, and translate the implications into practical updates to our processes and documentation. Build and maintain internal self-service resources, including entity fact sheets, corporate data libraries, and routing guides, so that recurring questions from across the business are answered by well-maintained reference materials rather than by individual intervention. Identify opportunities to streamline and automate recurring corporate administration workflows, and take ownership of implementing improvements, including the confident use of AI-powered tools where they add genuine efficiency.

Maintain and continuously improve entity administration tools, filing systems to ensure up-to-date and audit-ready documentation. Support cross-border entity maintenance activities, including coordination with local advisors and authorities in international jurisdictions.