Business Administrator

Menzies is an equal opportunities employer which means that we recruit, employ, train, pay, and promote regardless of race, religion, national origin, gender, sexual orientation, disability or age. We are building a first-class team and, to do so, we know that we need a diverse mix of talented people doing their best work. If you’re ready to make an impact, lead with purpose, and work in a place where your voice truly matters, keep reading!

We are currently looking for a Business Support Administrator to join our Tax team. This is a key position and is based at our Gatwick office. The ideal candidate will be primarily responsible for providing administrative support to the audit, accounts & tax teams as well as covering front office reception.

Why Menzies? At Menzies, our culture is our cornerstone . We blend technical excellence with genuine care for our people and clients.

With over 1100 colleagues in the UK, we’ve built a culture based on shared values and mutual respect. Here’s why you’ll love working with us: 🌟 People First : Our work-life balance isn’t just talk. From agile working to generous leave, we create space for what matters to you and this is why we were recognised as one of the Best Places to Work 2024, 2025 and now also 2026 🌟 Work with Inspiring Clients : You’ll be working with a range of clients so no two days will be the same.

🌟 Collaborate Across The Firm : Working with various people across the firm to raise the profile of Menzies Academy 🌟 Innovate with Purpose : We’re always looking for better ways to work—leveraging tech, simplifying complexities, and delivering value. 🌟 Empathy at Our Core : We don’t just serve our clients; we build trusted relationships that stand the test of time. Here’s what you’ll be doing: Tax service line support, as required, including: ✅ Liaising with colleagues and clients to gather tax return information.

✅ Preparing tax return letters using agreed templates. ✅ Speaking to HMRC on clients' tax matters where appropriate and in line with team guidance. ✅ Assisting with iXBRL tagging of accounts and e-filing corporation tax returns.

✅ Assisting with the preparation of engagement letters and supporting AML procedures. ✅ Writing up meeting notes and circulating or filing them as required. ✅ Scanning, saving and filing HMRC letters and other tax correspondence in line with team procedures.

✅ Providing administrative cover for the tax team during holidays and periods of absence, where required. General business support to the office teams as required including: ✅ Provide front of house cover of reception during office hours on an ad-hoc basis. ✅ Greeting clients and visitors to the office warmly and professionally and offering them help immediately.

✅ General site property management, liaising with external contractors, including cleaners, managing agents and equipment maintenance. ✅ Signing in visitors, supplying visitor badges and monitoring the visitor logbook. ✅ Notifying the appropriate individual of their visitor arrival.

✅ Taking and directing calls or referring enquiries. ✅ Completing administrative tasks including filing, delivering and accepting mail and assisting with daily banking. ✅ Car park management and booking of car parking spaces.

✅ Maintaining front door security and reporting any suspicious activity. ✅ Keeping meeting rooms tidy and supplied with basic office stationery, including pens and note pads. ✅ Setting up meeting facilities, for example video conference facilities.

✅ Working with our various teams and assisting with events, for example breakfast seminars. ✅ Client correspondence including telephone and video calls, letters and emails. ✅ Arranging catering for meetings and daily office use.

✅ Monthly billing procedures including drafting bills. ✅ Supporting the bank audit letter process.