Administrative Assistant PCR Edinburgh

The role provides administrative and file management support across the team. Work will come either directly from the lawyer or through the Legal Secretaries or STL. The role is accountable for establishing and maintaining an ongoing service-based relationship with the team they support recognising and translating the needs and expectations into a responsive service.

Client Relationship Management Taking instruction to undertake admin tasks relating to client relationship management Responsible for ensuring current knowledge of client specific protocols and processes, and building these into current practices May assist lawyers, STL/Legal Secretaries as directed in the organisation of internal and external events, seminars and conferences, responsible for arranging registers of delegates; booking travel; printing/sending materials Administrative File opening and closing – matters are set up on the relevant document/case management system. e. payment of invoices, acceptance of events Uploading documents to PDF docs and editing documents using the same Communication Liaising with fellow team members on workloads and ensure deadlines are consistently met Answering internal calls for other members of the team Liaising with and taking direction from your HL, PA LSA (REG) STL, Legal Secretaries and lawyers Financial Assisting with billing and account queries as required Assisting with expenses as required Dealing with matter related finance administration to include BACs, TTs etc.

Processing Production of court bundles, both paper and electronic copies, ensuring the master bundle is correctly prepared in line with lawyer instructions and court rules and instructions provided to Office Services to complete printing/copying of master bundles; suitable delivery methods pre-booked as needed Responsible for managing priorities and workloads to ensure deadlines are met.

Requirements

Consistently and appropriately update service users on progress where appropriate Regularly offer assistance wherever possible Firm wide: Understands DAC Beachcroft is an international firm. Works with awareness of this structure to operate as one team/brand. Actively operates in the best interests of the firm at all times internally and externally.

Operates in a regulated environment, effectively managing risk and compliance issues including data security. Works in partnership with others to manage and mitigate commercial risk.