Senior Operations and Administrative Support Specialist

SMX is seeking a highly experienced Senior Operations Administrative Support Specialist to provide dedicated executive-level support to the senior military leadership of the United States Army Special Operations Command (USASOC) Tactical Mission Networks (TMN) Division. This role serves as the operational backbone for TMN Division leadership, ensuring the seamless execution of command functions, knowledge management, and strategic communications. The successful candidate will possess a thorough understanding of Special Operations Forces (SOF) culture, military staff processes, and the unique operational tempo of a Combatant Command headquarters environment.

This individual must exercise sound judgment, demonstrate initiative, and maintain the highest standards of discretion and professionalism when interacting with general officers, senior executive service personnel, and interagency partners. This position is Hybrid and requires onsite support at USASOC Fort Bragg, North Carolina. Therefore, prefer candidates currently residing in the area.

This position requires an active DoD Secret clearance with Top Secret eligibility which requires US citizenship for work on DoD contracts.

Responsibilities

: Command Products Knowledge Management Design, develop, and maintain command briefing products, to include executive-level slide decks, decision briefs, information papers, and operational summaries for TMN Division leadership. Apply command formatting standards and visual identity guidelines to all Division products, ensuring consistency, accuracy, and compliance with USSOCOM briefing protocols. Manage the TMN Division knowledge management (KM) ecosystem, including SharePoint sites, shared drives, and document repositories; ensure version control, access permissions, and archival standards are maintained.

Collect, consolidate, and format recurring reporting products including Personnel Status (PERSTAT) reports and Situation Reports (SITREPs); distribute to appropriate stakeholders on established timelines. Develop and maintain SOPs and job aids for recurring administrative and operational support functions. Manage the daily and long-range calendars of TMN Division senior military leadership; de-conflict scheduling across multiple time zones and stakeholders.

Coordinate, schedule, and facilitate command meetings, working groups, and executive engagements; prepare read-aheads, agendas, and action item trackers. Capture meeting minutes and track resulting action items to closure; provide regular status updates to leadership Serve as primary point of contact for scheduling inbound and outbound engagements involving flag officers, SES personnel, and interagency counterparts Plan, coordinate, and execute all aspects of official travel for TMN Division leadership, including the preparation of travel authorization requests, orders, and Visitor Authorization Requests (VARs) in accordance with applicable regulations and USASOC and Defense travel policies. Submit, track, and resolve facility and installation access requests for personnel, visitors, and contractors; liaise with security offices and building managers as required.

Ensure all travel and access documentation is accurate, complete, and submitted within required timelines; maintain records of approvals and correspondence. Monitor and reconcile government travel card transactions and prepare required documentation for reimbursement. Perform the full range of executive assistant functions in direct support of TMN Division leadership, including correspondence management, task tracking, and workflow prioritization.

Prepare, proofread, and staff formal and informal correspondence, memoranda, and executive communications. Coordinate with adjacent TMN Division sections, USSOCOM J-staff directorates, and external organizations on behalf of Division leadership. Maintain strict information security and discretion with respect to classified and sensitive command information.