US Software Solutions is a software development company focused on providing digital technologies to the Utilities, Telecommunications, Energy Efficiency, Renewable Energy, and Gas/Electricity sectors. Thanks to a team consisting exclusively of experts in their field, we are ready to supervise any project, regardless of its complexity and scale. Our International Team consists of over 190 professionals delivering best quality solutions for our customers.

About The Role

Compliance Coordinator supports the preparation and submission of bid packages by organizing documents, tracking deadlines, maintaining records, and ensuring all required forms and supporting materials are complete and submitted on time. This role involves extensive document review, data organization, follow-up with internal departments, and coordination of bid-related administrative tasks. Training will be provided.

Requirements

Organize bid documents, addenda, forms, and supporting materials. Create and maintain bid tracking spreadsheets. Track bid due dates and internal deadlines.

Extract required forms from bid documents. Prepare compliance checklists for each opportunity. Assist with completion of standard bid forms and certifications.

). Request updated documents from internal departments when needed. Coordinate bid bond and cashier's check requests.

Track receipt of bonds, notarized forms, and other required documents. Verify that all required signatures and notarizations are obtained. Assist with insurance requirement reviews and COI requests.

Prepare draft compliance review summaries for management review. Maintain organized electronic bid files and records. Maintain contractor registrations and compliance databases.

Support contract and compliance document collection after award.