Payroll & Benefits Specialist (Commercial HVAC/R)

Benefit Payroll Specialist - is responsible for supporting day-to-day human resources operations with a strong emphasis on compliance administration,

Benefits

oversight, and employer tax account management.

programs while delivering responsive support to employees and leadership. The Benefit Payroll Specialist acts as a compliance steward and operational partner across the organization.

start DAY ONE 401K with company match Paid holidays plus very generous PTO policy Career growth opportunities, promote from within culture WHAT HELIOS NEEDS FROM YOU: Multi-State Employer Tax Unemployment Management Open, update, and close state employer tax accounts as required due to business needs or operational changes. Manage State Unemployment Insurance (SUI) accounts and ensure proper rate assignments. Oversee state SIDES (State Information Data Exchange System) accounts and ensure timely, accurate responses to unemployment claims.

Monitor tax rate notices and unemployment rate changes; investigate and resolve discrepancies. Partner with payroll to ensure proper tax jurisdiction setup for technicians working across state lines. Maintain documentation and credential tracking for all employer tax accounts and state registrations.

Assists with payroll tax activities, including monthly, quarterly, and annual filings processed through the payroll vendor. Maintains up‑to‑date knowledge of federal, state, and local payroll regulations. Assists with special projects, such as W‑2 reconciliation, internal/external audits, and year‑end processing.

Ensures payroll documents, records, and reports meet audit and compliance standards.

Administration for Field Office Employees Administer employee benefit programs including: Medical, dental, and vision insurance Health Savings Accounts (HSA) 401(k) retirement plans Voluntary and ancillary

Conduct new hire benefit enrollment sessions for technicians and office staff. Process qualifying life events and benefit terminations in a timely and accurate manner. Coordinate payroll deductions for hourly and salaried employees; audit and reconcile benefit billing.

Support planning and execution of annual open enrollment, including employee communications and system configuration. Serve as liaison between employees, brokers, carriers, and third-party administrators to resolve eligibility and coverage issues. Ensure Affordable Care Act (ACA) eligibility tracking and compliance for full-time and variable-hour employees.

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Requirements

Support payroll processes related to benefit deductions, 401(k) contributions, and benefit-related reporting Wellness Employee Communication Develop and distribute employee wellness communications and newsletters. Promote benefit utilization and wellness initiatives through consistent communication. Coordinate wellness campaigns and educational resources.

Track participation metrics and engagement. Ensure communication materials are clear, compliant, and accessible. HR Administrative Compliance Support Maintain HRIS records for multi-location workforce.

Support audits, documentation requests, and compliance reporting. Maintain required labor law postings for multi-state locations. Provide ad hoc HR administrative support as needed to support growth and operational demands.

Compliance Regulatory Knowledge Working knowledge of: Multi-state employer tax registrations State unemployment insurance (SUI) processes SIDES system administration ACA compliance fundamentals ERISA and retirement plan basics COBRA administration WHAT SETS YOU APART: Education Bachelor’s degree in human resources, Business Administration, or related field preferred.