Facilities Operations Coordinator

At Fried Frank, we’re a community of 800 lawyers and 500 business services professionals across New York, Washington, DC, London, Frankfurt, and Brussels. We advise leading corporations, investment funds, and financial institutions on high-stakes M A, securities, regulatory matters, real estate, and litigation. Our culture is grounded in our core values — excellence, integrity and collaboration — and is designed to foster continuous learning, meaningful mentorship, and lasting professional growth.

We are firmly committed to pro bono service and social justice, building on a proud legacy in civil rights. Our inclusive talent strategy is a core part of our broader talent management efforts and we remain steadfast in fostering a workplace where everyone has the opportunity to grow, thrive, and become their best professional and personal selves. Our business services professionals are integral to the firm’s success, driving innovation, operational excellence and exceptional client service across all areas of the firm.

Compensation

and a comprehensive

Benefits

package, including comprehensive medical coverage, retirement plans and health and wellness initiatives designed to support your personal and professional wellbeing. We welcome passionate, driven individuals to join us, and be part of a team where you’ll be supported, inspired and empowered to build an exceptional career. Position Summary The Office Operations Coordinator is responsible for supporting the day-to-day administrative, security, hospitality, , and facilities-related functions of the Washington, DC office.

This role helps ensure the office operates efficiently and provides a high level of service to attorneys, administrative staff, clients, and visitors. The Coordinator reports to the Director of Office Administration and works closely with internal departments, vendors, and building management to support office operations and business continuity activities. This position requires a proactive, detail-oriented professional who thrives in a fast-paced environment and demonstrates exceptional customer service, organizational skills, sound judgment, professionalism, and discretion.

Responsibilities

Supports and executes a broad range of facilities, security, hospitality, and administrative functions for the Washington, DC office. Acts as a key liaison between the Firm and building Property Management, third-party vendors, and internal departments including Finance, Information Technology, and Human Resources.

Requirements

Office Operations Administration Support daily office operations to ensure a smooth, efficient, and professional work environment. Coordinate office procedures, administrative processes, and operational workflows to maintain consistency and service excellence. Process invoices, issue communications, handle mail, maintain files, and coordinate meetings, including internal meetings and external vendor meetings.

Provide high-level customer service and hospitality support to Business Services professionals, attorneys, clients, guests, vendors, and property management. Coordinate conference room scheduling, meeting setups, video conferencing, catering, and hospitality arrangements. Maintain office supplies, inventory, equipment, and operational materials to ensure workplace readiness.

Support onboarding logistics for new hires, including workspace setup, office orientation, firm tours, access coordination, and signage requests. Maintain standard operating procedures binders and operational documentation related to office space and security systems. Screen incoming calls, respond to general inquiries, and provide professional assistance to callers and visitors.

Organize and maintain records related to projects, office operations, facilities, vendors, and administrative activities.