Executive Support & Business Operations Lead

General Overview At ThinkOnward, we're more than a company—we're a global community of experts and problem solvers. Our mission? To inspire and activate our community, uniting their passion, wisdom, and creativity to cleverly solve complex geoscience and data science challenges.

Together, we equip our talented community with cutting-edge tools, data, and resources. We specialize in pushing boundaries, fostering collaboration, and delivering innovative solutions that accelerate decisions. Our three core offerings are helping solve some of the energy industry's biggest challenges.

Projects create pathways to accelerate results for our clients. We vet and engage specialized talent within our community on flexible, rewarding exploration and energy projects. Our geoscience , engineering, and AI community is driving innovation further and faster, pushing boundaries and redefining what is achievable.

Challenges allow our community to test their skills and compete in global applied data science competitions. By making data science challenges available to our community, we can quickly and affordably solve complex energy problems head-on , tapping into diverse minds across domains . Innovation Lab is a collaborative space where we bring all the pieces of the ThinkOnward ecosystem together to deliver impactful innovations for our customers.

The convergence of science, data, and AI-driven tools allows us to identify, research, and cultivate revolutionary approaches and i deas to solve our customers' most pressing challenges. Our values— Re-Imagine What Matters, Get It Done, Fail Fast, and No Ego —guide us. Our vision is to be the platform that empowers energy companies to accelerate decision-making, evolve workflows, and achieve impactful results through our global community, advanced AI/ML technology, and open innovation model.

Summary: We are seeking an exceptional Executive Support Lead Business Operations professional who thrives in a dynamic environment and is motivated by the opportunity to contribute across multiple areas of the business. This role is instrumental in enabling the CEO and Leadership Team to operate effectively, ensuring priorities are well-coordinated and execution runs smoothly across the organization.

Responsibilities

as the individual builds context, trust, and readiness.

What You’Ll Do

Executive Support Prioritization Manage the CEO’s complex calendar, ensuring strategic prioritization of time , alignment with organizational goals and coordination of meetings with other top industry executives with equally busy schedules. Oversee all travel logistics and expense management for the CEO with efficiency and discretion. Proactively manage the CEO’s inbox and correspondence, ensuring timely responses and appropriate escalation and closure of critical matters.

Anticipate the CEO’s needs and emerging needs of the team and stakeholders , identify potential conflicts or risks, and proactively develop action and contingency plans. Track and manage CEO’s and your own critical and urgent tasks to ensure triage, escalation, and closure on a timely basis, ranked on urgency and impact Board Executive Governance Coordinate and facilitate all Board of Directors engagements, including scheduling, logistics, and preparation of high-quality, engaging materials. Partner with the CEO to lead and manage end-to-end execution of monthly Executive Committee meetings and quarterly Board meetings, ensuring alignment on priorities, progress, and outcomes.

Drive the development of high-quality materials—including polished pre-reads—delivered in advance of Board and executive sessions. Coordinate content inputs from across the Leadership Team and individual contributors ensuring adequate lead time and review time to avoid last-minute delivery.