Senior Project Coordinator - Medical Communications

This position will be based in-office at our headquarters in Stamford, CT. About Lockwood : Lockwood collaborates with clients in the pharmaceutical, biotech, and medical device industries to identify effective, holistic, science-based strategies to address their objectives through medical communications. Our clients count on us to challenge their assumptions and help them creatively navigate around obstacles.

From strategy through execution, we focus on accuracy, transparency, and scientific value to create programs that are evidence-based, clinically relevant, and contribute to the development of our clients’ brands. Over a third of our staff hold advanced scientific or medical degrees, and most work from where they live. Because our flexible structure provides better work-life balance, we attract the best talent, facilitate their best work, and as a result, we are more responsive to our clients, wherever and whenever they do business.

Summary : The Senior Project Coordinator contributes to the development of many aspects of medical communications initiatives. Depending on the scope and nature of each project, this responsibility can range from managing segments of a project on which a Project Manager is taking a primary lead, to supporting segments of the project in which other team members have responsibility. The number of simultaneous projects is dependent on the scope and nature of each initiative, as well as on the skills of the individual.

Responsibilities

requires interaction with multidisciplinary teams, interfacing with each department within the company, meeting client and management expectations as communicated by the project team leader, maintaining strong faculty, speaker, and advisor relationships (when applicable), and contributing to the on-budget, on-time, on-strategy status of each project. The Sr. Project Coordinator also continually provides updates to internal and external team members.

Although not a primary responsibility, the Sr. Project Coordinator also helps support budget and proposal development, maintenance and reconciliation, and managing external suppliers so these areas of responsibility become increasingly familiar. The Sr.

Project Coordinator also facilitates the completion of central files for each project. In order to perform these functions, the Sr. Project Coordinator must have strong verbal and written communication skills.

He/she must also be highly organized, comfortable working on multidisciplinary teams, adept at multitasking and prioritizing activities, have basic financial management skills, have a positive attitude, and able/eager to motivate others.

: Contribute to the development and management of all project activities, including audience generation, internet research on medical associations and industry events, database management, logistics management, registration/participant communication, production of materials, honoraria/reimbursement process, supplier performance, routing of all materials through copy editing, and central file establishment Participate in start-up meetings for each project, contribute to establishment and maintenance of time and events schedules, and provide weekly updates on each initiative to Project Manager(s) Utilize database system (Microsoft Access) for key opinion leader management, mail merges, faculty information requests, and report generation Support Project Manager(s) on all assigned projects by managing and fulfilling tasks as requested. Adhere to all deadlines.