Title : Project Manager Company/Location : Biolumina / New York, NY Department/Discipline : Project Management Description The Project Manager is responsible for coordination efforts across one or more agency brands. He/she organizes monitors and routes all jobs through the agency for their account. The Project Manager keeps all team members informed of the status of their respective jobs and ensures all jobs are following the agency’s Job Flow Process (JFP).

Handles aspects of regulatory submissions, financial tracking and is responsible for training Project Coordinators and Sr. Project Coordinators.

Responsibilities

Coordinate job flow/creative process within the Agency in an organized and efficient manner, which includes: Open job number and job site on blink when requested from account services Prepare and maintain job jacket to reflect accurate job history Setup and attend all start-up meetings Develop timelines with input from relevant departments Update timelines based on client and/or internal changes (keeping accurate timelines throughout the life of a job is extremely important) Remind the team of upcoming due dates and alert the other team members if agreed upon due dates are not going to be met, both internally and externally Ensure timely development of color breaks and spec sheets by coordinating with Production and Art Director prior to pre-mechanical meetings Schedule and attend pre-mechanical meetings for every print job. Ensure all relevant materials (including the job jacket) are brought to the meeting and be able to provide timing from mechanical to release Route jobs through all relevant departments and secure signatures at all stages of the job Monitor and assist team members in following the JFP (keep documentation of any skipped steps/signatures) If procedures are not followed, alert the Director of Project Management Demonstrate proficient use of EAS for timesheets and financials Create and input estimates, PO’s and TO’s Review weekly estimate vs.

Communicate effectively and professionally Demonstrate ability to set priorities while handling multiple projects Remain calm despite high pressure situations Project a professional, positive attitude toward peers and clients Foster a positive team atmosphere and establish credibility Ensure that all materials produced are accurate by assuring that the quality control steps are not skipped in the Job Flow Process Help develop ideas to make the project management department and the agency run more efficiently Train new Project Coordinators and Sr.

Required Qualifications

College degree Minimum of 3 years traffic/coordination advertising experience Minimum of 1-year supervisory experience Excellent written and oral communication skills Detail oriented Ability to handle multiple projects and deadlines Positive/helpful attitude Biolumina’s Values Open Mind Always ask why—of your teammates, your clients, and yourself.