Inventory Coordinator, PT Temp

Reports to: Inventory Manager Location: Brooklyn, NY Company: In Common With + Quarters In Common With + Quarters In Common With is a design studio defining a new vocabulary for interiors, in which old-world craft meets at-scale manufacturing. Founded in 2018, our practice brings endless curiosity, exceptional materials, and unparalleled adaptability to lighting and objects for all spaces—created with our team of expert craftspeople, artists, and engineers around the world. In 2024, we opened Quarters, a hybrid retail and hospitality destination in Tribeca.

Through ongoing collaborations with our peers in the worlds of art and design, Quarters crafts a vision of home that’s unfolding and alive. Our obsessions with craft and collaboration originate from a boundless interest in people, objects, and an ongoing conversation between the two. Every product we make and every partnership we cultivate has that in common.

The Role We’re seeking a detail-oriented and proactive Inventory Coordinator to join our team for a temporary three-month assignment, with strong potential to transition into a permanent, part-time role based on performance and business needs. The ideal candidate combines strong organizational skills with hands-on execution and thrives in a fast-paced, creative environment.

Responsibilities

Inventory + Systems Support (40%) Support processes for managing and coordinating transport of physical inventory across the organization. Unpack, QC, and stock components when received. Support maintaining inventory accuracy, real time reporting.

Flag discrepancies between ERP and Production that affects workflow - (count of components, SKU, type of component). Identify opportunities for improving workflows between ERP and physical tasks. Manage and enforce studio safety with daily organization.

Ensure all inventory is properly unpacked and stored correctly. Maintain warehouse cleanliness and organization and assist with space allocation planning for incoming shipments. Execute inventory transfers and accurately record movements in internal systems.

Assist with inventory counts as needed. Review incoming shipments, and weekly planning to review priorities, projects and initiatives Follow best practices for material handling and First in First Out workflow. Utilize labeling templates to designate material into overflow, or other alternative storage locations.

Support bin creation/location assignment of components Support ERP implementation Managing Physical inventory (20%) Receive stock, custom, prototypes, samples to the studio, warehouse, and showroom, from vendors, clients, partners, etc. Inspect and process all inbound shipments. (International, Local - Courier, Local - Uber/Messenger, Small Parcel - Domestic) Audit BOLs / PLs against the received material and report findings to the assigned Procurement Associate and Inventory Manager.

Unpack, QC, and stock components when received. Pack and send POs to vendors as directed by the Procurement team. Prepare and package orders for domestic and international shipments.

Complete material handling (inclusive of shipping, packing, receiving, non-inventoried goods) requests entered in intake form from other departments as planned with the Inventory Manager. Production Order Validation + Allocation (20%) Allocate received items and components to scheduled client orders Support transfers between locations. Validating transfer list, material picked and data entry.

Coordinate the provided assistance from other teams. Production Assistance (20%) Assemble, wire, and test light fixtures. Follow detailed assembly instructions, QC guidelines, processes, and procedures Assist in packing large orders Individual Contributor Level Expectations Strong interpersonal skills, communication, and problem-solving skills.

Execute tasks within your functional area; support team objectives by contributing individual expertise. Own specific tasks or projects with a clear, limited scope.