The Assistant Property Manager supports the Property Manager(s) and others in managing all aspects of a single property or portfolio of commercial, industrial, or retail properties including marketing, operations, and financial activities.

Responsibilities

: Ensure services are provided consistent with policies, procedures, regulations, and contractual obligations and standards. Review and recommend approvals for accurate payment of vendor invoices following the terms of the management agreement, LPC policies, and property management approval authorization limits.

Requirements

Assist in collecting data and/or drafting tenant rent and Common Area Maintenance (CAM) reconciliations or Escalation (OpX) recovery charges. Assist, and coordinate with, lease administration and accounting on all lease administration activities including lease set up, lease changes, reporting, etc. using various company or client systems.

Assist in coordinating tenant move-ins and move-outs, and "walks-through" spaces with Property Manager(s), tenants, and tenant improvement department; maintain vacant spaces in "tour ready" condition. Administer and process annual tenant survey. Respond to tenant needs, ensuring that administrative and building technical staff resolve problems promptly.

Maintain building reports such as leasing activity, building square footage, stacking plans and floor plans, capital expendital/tenant improvement records. Coordinate contract documents, purchase orders, and other documents related to procuring goods and services at the property; assist in coordinating vendor deliveries and property services. Assist with bidding activities.

Review tenant billings for accuracy and approval; review aging reports and collections efforts. Assist in performing regular property inspections; recommend alterations, maintenance, and reconditioning; work with contractors/vendors. Assist with developing plans, and preparing for, emergency response using company or client formats; ensure resources, supplies, and backups are in place to effectively recover from adverse events; assist in organizing drills and other training.

Contribute through thoughtful and proactive execution of clearly defined duties, methods, and tasks; contribute to team performance through suggestions to improve systems, processes, and procedures. Assist with client communications; prepare and deliver timely, accurate, and complete reports. Perform other duties as assigned.

Qualifications

: Bachelor's degree (BA/BS) preferred with 1-2 years of related experience and/or training; or a combination of education and experience; experience with commercial office, retail, and/or industrial properties is highly preferred Intermediate skills with Microsoft Office Suite required; knowledge of MRI and Kardin preferred.