Field Project Administrative Assistant

The Project Administrative Assistant (PAA) shall serve as the primary administrative manager for a large and complex construction project. The PAA will report jointly to the Project Manager and the Administration Department Head and provide administrative support to Shimizu Managers, Project Managers and Project Site Staff. Principal duties are to receive, store, maintain and manage all project files.

These include but are not limited to purchase documents from owner, project meetings and minutes, scheduling appointments, correspondence and necessary construction files and folders.

Requirements

Sending and receiving faxes, email or other means of correspondence, making copies of documentation, as required, are also part of the general duties. PAA has minor accounting functions such as furnishing SNA’s Accounting and/or Purchasing Departments with information required for purchase orders, change orders and subcontracts. PAA communicates with all relevant departments within SNA’s headquarters to ensure full and complete information is conveyed in timely and accurate manner.

Minimum 5 to 7 years of experience as an on-site project administrator; experience with above listed

College certificate or degree in business administration preferred. Minimum requirement is a high school diploma with 10 years of relevant experience. This position requires proficiency in Excel, Word, Access, Power Point, SharePoint, Procore and the ability to discern appropriate context for construction drawings and documents.

Responsibilities

. The Project Administrator shall be familiar with standard business concepts, practices, and procedures within a construction company and shall rely on experience and judgment to plan and accomplish goals Work Experience

Knowledge of construction trades and office procedures and equipment.

; alertness to all that is taking place on the job site, truthfulness and honesty in all situations, responsibility to know and do what is expected. The PAA must be a team player and must possess a valid driver's license.