Protocol & Special Events Coordinator | USA Pavilion, Expo 2027 Belgrade

” Bringing together more than 100 countries and millions of visitors, the Expo will serve as a global platform for cultural exchange, innovation, and international collaboration. The USA Pavilion will be a flagship destination at Expo 2027, welcoming visitors from around the world through immersive experiences, dynamic programming, and interactive storytelling. Inspired by the Expo theme, the Pavilion will showcase American creativity, innovation, music, sport, and culture while highlighting the power of connection, collaboration, and people-to-people engagement.

The Protocol & Special Events Coordinator will oversee the coordination and management of high-profile visits and events, including dignitaries, VIPs, government officials, and international delegations, ensuring adherence to diplomatic and cultural protocols. They will also oversee the operation of a small, dedicated function space at the USA Pavilion, as well as plan and host offsite events at larger event spaces to be determined in Belgrade. This role requires a professional with exceptional organizational skills, event planning, cultural sensitivity, hospitality standards, and experience managing stakeholder relations.

The Protocol & Special Events Coordinator will ensure that all high-level visitors receive a seamless and professional experience, reflecting the values and standards of the USA Pavilion. The nature of Expo operations requires a collaborative and flexible working environment across all areas of the USA Pavilion.

Responsibilities

, all staff may be required to support additional operational functions as needed to ensure the successful delivery of the Pavilion experience. This may include assistance across programming, VIP visits and protocol, cultural performances, food and beverage operations, hospitality, venue management, guest services, staffing coordination, special events, and other operational activities. Due to the live-event nature of the project, support may occasionally be required with limited notice, and all team members are expected to contribute proactively, professionally, and collaboratively to the overall success of the Pavilion.

Key Dates: Start Date 15-Apr-27 Move-In 15-Apr-27 End Date 21-Aug-27 Move-Out 21-Aug-27 Working for Trivandi means the opportunity to work on the world’s most iconic projects in a supportive, people-first environment with colleagues who are passionate, collaborative and love what they do. Our culture is grounded in trust and fulfilment, with a shared passion for achieving excellence, whilst having fun. We’re dedicated to ensuring that every team member’s voice is heard and valued, enabling Trivandi to be shaped and grown by the people within it.

Together, we keep our shared values at the heart of everything we do: Passion : We love what we do and care passionately about achieving great outcomes with our partners. Trust & Quality: We are trusted to consistently deliver to the highest international standards and professional ethics. One Team : We are a close-knit team and know that our best work is done together.

We care for each other, always putting people first, enabling us to deliver our best work. Always Evolving : We don't stand still. We strive to make each project better than the last, daring to challenge what's gone before, in our quest for innovation and improvement.

VIP and Dignitary Coordination | Plan and coordinate high-profile visits for dignitaries, government officials, corporate executives, and international delegations. Ensure all arrangements align with diplomatic protocols.