Vendor & RFP Coordinator - Power Utilities

At Utilities One , we are driven by innovation, operational excellence, and a commitment to building the future of critical infrastructure. As a trusted turnkey solutions provider across telecom, power, water, renewable energy, and data center sectors, we deliver high-quality services that connect and empower communities. In addition to our core operations, we offer specialized consulting services that help our clients design, optimize, and execute complex infrastructure projects with confidence and precision.

We believe our greatest strength is our people — a team of dedicated professionals who bring expertise, collaboration, and integrity to everything they do. Join us and become part of a growing organization where your contributions make a meaningful impact. We are looking for a qualified Vendor & RFP Coordinator – Power Utilities .

The Vendor & RFP Coordinator will be responsible for managing vendor relationships and coordinating the full lifecycle of Request for Proposals (RFPs) within the Power Utilities division. This role plays a critical part in supporting business growth by identifying opportunities, preparing competitive proposals, and ensuring alignment between internal teams and external partners.

Requirements

Collaborate with engineering, operations, and finance teams to gather required inputs Maintain proposal templates, boilerplate content, and supporting documentation Track submission deadlines and ensure timely delivery of proposals Vendor Management Source, onboard, and maintain relationships with subcontractors, suppliers, and service providers Evaluate vendor capabilities, pricing, and performance Maintain a centralized vendor database with up to date

Support contract negotiations and vendor agreements in coordination with leadership Market Research & Strategy Support Conduct market research to identify new business opportunities and trends in the power utilities sector Support pricing strategies and competitive analysis for proposals Assist leadership with go or no go decisions for bidding opportunities Process & Compliance Ensure all proposals and vendor activities comply with company policies and client

Maintain organized records of all RFPs, submissions, and vendor documentation Continuously improve internal processes for efficiency and scalability Bachelor’s degree in Business Administration, Engineering, Construction Management, or related field 2–5 years of experience in RFP coordination, procurement, or vendor management, preferably in utilities, energy, or construction Experience working with public sector bids and government contracts is a strong plus Strong organizational and project management skills with attention to detail Ability to manage multiple deadlines in a fast paced environment Proficiency in Microsoft Office, including Excel, Word, and PowerPoint; experience with ERP or CRM systems is a plus Excellent communication and cross functional collaboration skills Preferred Experience Experience in power utilities, electrical infrastructure, or utility construction projects Familiarity with bidding platforms such as government procurement portals and utility sourcing systems Understanding of contract terms, scopes of work, and pricing structures Knowledge of transmission, distribution, substations, or other power related infrastructure projects is a plus Health Insurance plans; (health, dental, vision); Whole Life Insurance; 401k Plan; PTO/Paid Holidays; Great Work Environment; Career Advancement Opportunities.

Qualifications

, certifications, and agreements Coordinate vendor participation in bids and ensure alignment with project